Rentals Court Rentals Courts & Facility Rentals at Spiece for: Birthday Parties Corporate Team Building Reunions / Large Parties Youth Lock-ins Sports & Recreation Basketball Volleyball Pickleball Futsal Dodgeball Lacrosse Gymnastics Dance Classes Gym Class Court 5 Sponsored by: COURT RENTAL TERMS effective 8/1/16 The below terms are for general information only and may be modified at management’s discretion. Rental: TEAM will rent courts from Spiece Fitness as follows: (DETAILS TO BE ADDED). Additional rentals may be arranged in writing on a case by case basis. Changes must be confirmed in writing to be valid. In the event of an emergency, please speak with the Spiece Manager on Duty. Do not rely on voicemail or email. Check In/Out: A TEAM representative is required to check in (upon arrival/pre-set up), and check out after group has left the facility, with the Front Desk or Manager on Duty for all rentals. Payment: Due to high court demand payment for each rental is due in advance. Future reservations may be released until payment is received, and as such, may become unavailable. (For Tournament reservations, a 10% non-refundable deposit is required with the balance due prior to start time). Cancellation Notice: Two weeks’ notice is required for Tournament cancellations, 48 hours’ for all other rentals (except weather emergency) to avoid a 50% cancellation fee and release of future rentals. Amenities: Office Space or a Hospitality Room may be available for a fee of $25/day. (TEAM supplies refreshments). Referee and Coaches may utilize the Spiece Fitness Locker Rooms for $5/person. This may be paid by the TEAM or by the individual. (List of those eligible is required for Front Desk staff). Spiece will manage Concessions for all events unless otherwise negotiated. Security: Spiece Fitness does not provide security. TEAM is responsible for all issues involving their players, coaches and spectators, therefore TEAM-assigned security is recommended. (TEAM must supply security for basketball tournaments during elimination games. Other events may require security based on large crowds or a history of incidents). Responsibility: TEAM will assign a point person for each rental to handle any TEAM-related disputes, questions, or issues. The Spiece Manager on Duty may assist when feasible. Please let us know the name of your point person prior to each rental. Point person will ensure that rental ends on time, all participants are out of the building and trash is picked up after each use. Other Areas: TEAM agrees to use only the assigned court(s) and areas rented and understands that non-rented courts or areas are not to be used by spectators or participants for any reason and will actively and immediately address any misuse. TEAM also understands that Spiece Fitness is for members only and will encourage all patrons involved to follow facility guidelines. Guests may purchase items in the Bistro, but area is not permitted for non-patrons. Parking: Parking can be limited during busy events. We recommend you encourage your coaches and associates to park farther out to leave the closer spots available for your patrons. For safety and traffic flow, cars parked outside the designated spaces will be towed at auto owner’s expense. Internet: Wifi may not be available. Prior arrangements should be made if internet access is critical to your event. Music/PA: TEAM may utilize the microphone and PA/music system but alternate options should be in place for equipment failure or circumstances out of Spiece Fitness’ control. Volume may be adjusted or terminated at the discretion of Spiece Fitness management. Damages: Any damages to the Facilities or to the building resulting from a TEAM participant or related guest are the responsibility of TEAM and will be paid within 30 days of incident. Insurance: TEAM will maintain and supply Spiece Fitness with a copy of public liability insurance naming Spiece Fitness as an additional insured against loss, cost or expense due to personal injury or death, and against loss, damage or destruction of property caused by the operation of the TEAM’S event or the use or occupation of the Facilities. Release: TEAM understands that Spiece Fitness cannot be liable for injuries to TEAM patrons, participants and spectators. TEAM will provide Spiece Fitness with a copy of its liability waiver which is to include Spiece Fitness exempt from responsibility, and will ensure each participant or parent/ TEAM has signed this waiver. Spiece cannot be responsible for facility closures or interference's due to weather, power outage, maintenance issue, or other unforeseen occurrence. Likewise, Spiece Fitness cannot be liable in the unlikely event the Landlord should supersede scheduled rentals for the greater facility good. Other: Spiece Fitness Management reserves all rights including the right to refuse any participant or patron for reasonable cause or prior incidents. Please support the decisions made by the Spiece Manager on Duty who has been given final authority. Please call us at 260-483-1415 for availability and additional information. We look forward to partnering with you!